ALLStAR Documentation
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ALLStAR Documentation

Below are several materials that ALLStAR participants may find useful as they enter data into the ALLStAR Benchmarking system and run reports. While some of these items are stand-alone materials, other were distributed at online or in face-to-face workshops. 

All documents are available as downloadable PDFs.


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ALLStAR Official Survey Resources

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Document Description

Topics Covered
(Page Number Topic Begins)

2019-2020 ALLStAR Official Survey (AOS) Questions

This document lists the AOS questions, organized by section, as they appear in the ALLStAR portal.

  • General instructions(p. 1)
  • Contact information (p. 3)
  • Section 100. Personnel (p. 4)
  • Section 200. Expenditures, Personnel (p. 9)
  • Section 300. Expenditures, Non-Personnel (p. 10)
  • Section380. Total Expenses (p. 12)
  • Section 400. Collections (p. 13)
  • Section 500. Services (p. 18)
  • Section 600. Interlibrary Loan (p. 21)
  • Section 700. Facilities (p. 22)
  • Section 800. Degrees, Faculty & Enrollments (p. 23)
  • Section 900. Information Technology (p. 24)
  • Section 930. Notes/Footnotes (p. 25)
  • 2020 Trends Questions (p. 26)
  • Thank You (p. 27)

2019-2020 AOS Instructions

These instructions are helpful for identifying the datayou need to answer AOS questions and working through the AOS. This document gives overall instructions about accessing the ALLStAR portal, using the ALLStAR portal, and specific guidance about how to answer each question included in the AOS.

  • Introduction to the ALLStAR Official Survey (p. 3)
  • Purpose of the Instructional Document (p. 3)
  • Support for Completing the AOS. (p. 3)
  • General Instructions for Completing the AOS and Using the ALLStAR Portal (p. 4)
  • Tips for Answering AOS Questions (p. 4)
  • Using the ALLStAR Portal (p.5)
  • Question-By-Question Instructions & Guidance (p.13)
  • Section 000. Contact Information (p.13)
  • Section 100. Personnel - FTE, Headcount and Hours (p. 13)
  • Considerations when Reporting Personnel Data (p. 14)
  • Calculating Full-Time Equivalency (p. 14)
  • Section 200. Expenditures, Personnel (p. 21)
  • Section 300. Expenditures, Non-Personnel (p. 24)
  • Section 380. Total Expenses (Expenditures) (p. 32)
  • Section 400. Collections (p. 32)
  • Section 500. Services (p. 45)
  • Section 600. Interlibrary Loan (p. 60)
  • Section 700. Facilities (p. 62)
  • Section 800. Degrees, Faculty & Enrollments (p. 63)
  • Section 900. Information Technology (p. 65)
  • Section 930. Notes/Footnotes (p. 65)
  • 2020 Trends Questions (p. 66)

2019-2020 AOS Worksheet

The worksheet supplements the AOS Instructions. This worksheet presents each of the AOS questions in the order and within the sections of the survey in which they appear. Next to each question is information about the needed format to respond to the AOS question and a space to record your library’s response. The worksheet also provides the formulas used for the calculated totals included in the AOS.

  • General Instructions for Completing the AOS (p. 3)
  • Section 000. Contact Information (p. 4)
  • Section 100. Personnel - FTE, Headcount and Hours (p. 4)
  • Section 200. Expenditures, Personnel (p. 7)
  • Section 300. Expenditures, Non-Personnel (p. 8)
  • Section 400. Collections (p. 10)
  • Section 500. Services (p.13)
  • Section 600. Interlibrary Loan (p. 16)
  • Section 700. Facilities (p. 17)
  • Section 800. Degrees, Faculty & Enrollments (p. 17)
  • Section 900. Information Technology (p.18)
  • Section 930. Notes/Footnotes (p. 19)
  • 2020 Trends Questions (p. 19)

 

General Data Gathering, Analysis, and Reporting Resources

Document

Document Description

Topics Covered
(Page Number Topic Begins)

Presenter Guide for 2018 WestPac
Pre-Conference Session

(Anchorage, AK)

Presenter’s guide for seven-hour workshop. This guide includes step-by-step instructions, with screenshots, that shows readers how to enter data into ALLStAR, run basic and advanced reports, and interpret results.

  • Purpose of ALLStAR (p. 3)
  • Accessing and navigating ALLStAR (p. 6)
  • Inputting data into ALLStAR (p. 7)
  • ALLStAR employee questionnaire (p. 10)
  • Creating folders to organize reports (p. 13)
  • Designing and running reports (p. 14)
  • Report types (p. 29)
  • Exporting data to Excel (p. 34)
  • Modifying existing reports (p. 37)
  • Statistics available in reports (p. 44)
  • Context setting data in ALLStAR (p. 49)
  • Applying filters to reports (p. 55)
  • ALLStAR's data visualization abilities (p. 65)
  • Derived ratios (p. 94)
  • Publishing/sharing reports (p. 99)
  • Exploring other libraries’ activities (p. 101)
  • Benchmarking (p. 109)
  • Identifying alternative peers (p. 129)
  • Identifying peers via IPEDS (p. 131)
  • Tips for success (p. 137)

Presenter Guide for 2018 AALL Workshop (Baltimore, MD)

Presenter’s guide for four-hour workshop. This document includes an outline of the AALL presentation with abbreviated notes and example activities that demonstrate how to run basic and sophisticated reports in ALLStAR.

  • Running and reading ALLStAR reports (p. 1)
  • Modifying existing ALLStAR reports (p. 3)
  • Report types and selecting report types (p. 4)
  • Derived ratios (p. 6)
  • Using filters to refine results (p. 9)
  • Identifying peers for benchmarking (p. 12)
  • Identifying peers via IPEDS (p. 16)

Presenter Guide for 2017 AALL Workshop
(Austin, TX)

Presenter’s guide for four-hour workshop. This document includes an outline of the AALL presentation with abbreviated notes and example activities that demonstrate how to run basic and sophisticated reports in ALLStAR.

  • Purpose of ALLStAR (p. 2)
  • Accessing and navigating ALLStAR (p. 3)
  • Inputting data into ALLStAR (p. 4)
  • ALLStAR employee questionnaire (p. 5)
  • Creating folders to organize reports (p. 6)
  • Designing and running reports (p. 7)
  • Statistics available in reports (p. 27)
  • Context setting data in ALLStAR (p. 28)
  • Report types (p. 35)
  • Applying filters to reports (p. 38)
  • Combining data from multiple surveys within ALLStAR (p. 41)
  • ALLStAR's data visualization abilities (p. 46)
  • Publishing/sharing reports (p. 53)
  • Benchmarking (p. 55)
  • Exploring other libraries’ activities (p. 64)
  • Derived ratios (p. 68)
  • Tips for success (p. 73)

Slide Deck from "Benchmarking in Academic Law Libraries" LLNE 2017 presentation
(Boston, MA)

PowerPoint slides from LLNE meeting. This presentation was an overview of the ALLStAR project and its basic functionality.

  • Value of benchmarking (p. 2)
  • Process of benchmarking (p. 4)
  • History of ALLStAR’s development (p. 5)
  • Internal evaluation and external benchmarking (p. 8)
  • Overview of ALLStAR’s components (p. 13)
  • Benchmarking examples (p. 17)
  • ALLStAR's data visualization abilities (p. 25)

 

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