ALLStAR Announcements
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September 22, 2020:New Webinars about the ALLStAR Portal and AOS Data Submission

As we look towards the January 15, 2021 deadline for completing the ALLStAR Official Survey (AOS), we have developed a series of five webinars to support your library’s data collection and submission efforts. Amanda Karel, the ALLStAR Project Manager, will host the webinars described below. Each webinar is a stand-alone session and will not repeat significant amounts of content from prior sessions. Time will be set aside in each session for responding to webinar participants' questions. The webinars are open to all ALLStAR users – so please join us regardless of your level of expertise, years of experience, or amount of mental rustiness regarding ALLStAR and the AOS.
 
Webinar One

Getting to know the ALLStAR Portal and the AOS; 10/14/2020; 2-2:45 pm (EST)

This webinar provides an overview of ALLStAR Portal features, discusses the purpose of the AOS, and gives a high-level look at how to interpret AOS questions and submit data in response to AOS questions. Some of the topics that will be discussed in this webinar include:
  • Navigating the AOS (e.g., identifying sources of AOS questions, meaning of green check marks, purpose of bold numbers by answer boxes)
  • What to do if you do not have an answer to an AOS question
  • The value of a data dictionary
  • Using the internal and public notes functions
  • The role of the AOS FY20 Instructions document when completing the AOS

Webinars Two - Four

Each of the four remaining webinars in this series focus on different sections of the AOS. These AOS sections will serve as the context for discussing three topics: strategies for organizing library data to facilitate answering AOS questions, considerations when completing each section of the AOS, and the importance of key terms' definitions in the AOS questions. While these topics will repeat across the webinars, the differences between the sections of the AOS will result in different content for each webinar.

Please note, that while this webinar series does not cover AOS Sections 930 Notes/Footnotes and 2020 Trends Questions, it is still important that law libraries respond to these sections prior to submitting the AOS.

 

Understanding and responding to questions about personnel, facilities, and the law school; 10/21/2020; 2-3 pm (EST)

 

Sections 100, 700, 800, and 900 of the AOS ask ALLStAR users to submit data about library personnel, library facilities, and the law school. Some of the topics that will be discussed in this webinar include:

  • Tracking library personnel data
  • Calculating FTEs, net square footage of library space, and seats for library users
  • Calculating shelving storage in linear feet
  • The focus of Section 800 questions
  • The ABA Standard 509 Required Disclosures as source of data

 

 

In sections 200, 300, and 380 ALLStAR users are asked to provide detailed data about their library’s personnel, non-personnel, and total expenditures. Some of the topics that will be discussed in this webinar include:

  • Considerations when estimating fringe benefits
  • Calculating professional development expenditures
  • Where to report preservation services
  • Identifying where and how the ALLStAR Portal conducts automatic calculations

 

AOS Section 400 is a deep dive into library collections. Some of the topics that will be discussed in this webinar include:

  • Attending to duplicate titles and volumes
  • Estimating volume counts
  • How to count databases
  • Where to account for microforms
  • What materials should be counted for institutional repository questions


The final webinar will cover AOS Sections 500 and 600, which focus on Library Services and Interlibrary Loan (ILL). Some of the topics that will be discussed in this webinar include:
  • Importance of tracking material types in circulation statistics
  • The difference between reference transactions and reference consultations
  • What counts as a presentation/instruction and tracking presentation modality
  • Sampling in gate counts and presentation and instruction data
  • Typical weeks and regular, abbreviated, and expanded schedules
  • Counting transactions between libraries within your institution for ILL questions


Click Here To Register 


September 3, 2020: ALLStAR Subscriptions and Renewals are Now Open

Renewals are open for the upcoming year of ALLStAR. Subscriptions run from October 1, 2020 - September 30, 2021. Renew by September 28 to ensure that you retain access to the site.

The cost of ALLStAR renewals and new subscriptions remain that same for the 2020-21 subscription period:

Tier 2: Basic Access $500

Tier 3: Enhanced Access $700

Tier 4: Full Access $800

Information on membership tier features is available at nellco.org/allstarparticipation.

Why Should You Subscribe to ALLStAR?

It’s more important than ever for law libraries to document their budgets, services, and personnel levels so they can see trends over the next few years in their library and in their peer institutions.

Nearly all libraries are facing budget decreases and hiring freezes, while being asked to maintain their high levels of service. Tracking data now will pay dividends in the near future as we rebuild after the pandemic.

Additional Benefits of ALLStAR:

  • ALLStAR creates a location for libraries to both store and analyze their data, rather than consulting multiple data sources/systems or developing their own storage/analysis system.
  • ALLStAR enables libraries to consult pre-made reports or customize reports using indicators to answer a specific question or compare to participating peer libraries/institutions. 
  • ALLStAR provides support to libraries as you gather data for, submit data to, analyze data stored in, and interpret results from the ALLStAR portal.  

Questions?

Questions about subscriptions, tiers, or other ALLStAR-related matters can be directed to allstar@nellco.org.

Where Do Subscribe or Renew?

Ready to subscribe or renew? Go ahead!

 


August 4, 2020: FY20 ALLStAR Official Survey (AOS) Now Open

The ALLStAR Official Survey (AOS) opened August 4th for libraries to begin submitting data about the 2020 Fiscal Year. The survey will be open until January 15, 2021. We anticipate releasing reports based on this year's data collection in Spring 2021.

The AOS includes questions from ARL, ACRL, IPEDS, and USNWR, as well as select questions from the legacy ABA survey. Finally, the AOS includes a set of questions developed by the ALLStAR Content Committee about current issues facing law librarianship. This year, these questions focus on law practice technology courses and explores issues such as if law practice technology courses are offered, the frequency these courses are offered, the topics covered in these courses, and assessment/certification mechanisms used in the courses.

ALLStAR users should have received an email on August 4, 2020 with their username and password to access the ALLStAR portal at https://allstar.countingopinions.com/.  If you have not yet received this information, please send an email to allstar@countingopinions.com.

We recognize that the COVID-19 pandemic may have impacted your library's operations and/or staffing during FY 20, which, in turn, would impact your library’s responses to the AOS. When you are responding to the AOS we ask that you:

  • Answer questions regarding facilities/seating and hours as if your library was open the entire year.
  • Report actual budget figures from the FY close, rather than what was anticipated when the FY opened in 2019.
  • Use the defined dates within questions to respond to other questions, such as those pertaining to library personnel.
  • Indicate when your library's response to a question was significantly impacted by the pandemic during FY20 using the public notes function for the impacted question (the notepad/pencil icon).

Additional details about the AOS are available here

 


July 2, 2020: FY19 ALLStAR Reports Now Available

The ALLStAR Project is pleased to share that the standard reports created from the responses to the ALLStAR Official Survey (AOS) for the 2018-19 Fiscal Year are now available to ALLStAR Users. 

Overview of the 14 Standard Reports

These reports, which are accessible to all ALLStAR users, present the results of the AOS which includes questions from the ACRL, ARL, IPEDS, US News, and ABA legacy surveys.  The 14 standard reports are the:

  • Personnel Report which discusses staffing size, such as the number of FTE librarians or headcount of student assistants

  • Hours of Staffing Report that focuses on library staffing, such as number of hours professional staff are on duty per week or the number of hours per week students/part-time staff are on duty.

  • Personnel Expenditures Report is focused on salaries and wages for library staff and fringe benefits expenditures

  • Non-Personnel Expenditures Report explores issues such as e-journal expenditures and preservation services expenses

  • Collections Report shows the size and makeup of library collections (e.g., number of print/physical books, number of microform titles)

  • Off-Site and Institutional Repositories Report examines the use of and participation in institutional repositories as well as connections to other campus libraries/consortia in catalogs and off-site volume storage

  • Reference Services and Presentations Report looks at the number of hours of provided reference services; number of reference transactions, consultations, and presentations; and presentation attendance

  • Usage of Library Services Report presents data about the number of circulations, successful article requests, regular and federated searches, as well as statistics about e-book and e-serials usage 

  • Services - Gate Counts and Times Open Report covers typical week and annual gate counts as well as the number of hours per week the libraries are open during regular, abbreviated, and expanded schedules 

  • ILL Report looks at the presence of interlibrary loan services and issues such as the number of filled requests and the number of materials received from other libraries and commercial services
  • Facilities Report presents information about the libraries' net square footage of space, amount of shelving capacity, and number of seats for library users  
  • Degrees, Faculty & Enrollments Report provides contextual information about the institution in which law libraries are situated (e.g., student headcounts, number of full-time instructional faculty)

  • Information Technology Report discusses if law schools require entering students to own a computer

  • Notes/Footnotes Report presents any additional notes that participants felt were important for understanding submitted data
  • Trends FY 18-19 Report presents the results of the “hot topics” questions asked on the AOS. For FY19, the trends questions focused on collection digitization (e.g., types of materials, digitization of copyrighted materials, digitization process, digitized materials storage)

Who Can Access the Reports?

All ALLStAR users, regardless of membership tier, can access these standardized reports. In addition, ALLStAR subscribers can save, edit, manipulate, and create new reports using the AOS data.

When developing new reports, ALLStAR users have access to nearly 90 pre-set derived ratios to gain better insight into the data.  These ratios cover many aspects of law libraries, including, but not limited to: facilities (e.g., number of seats available per FTE student), reference services (e.g., number of reference hours per reference transaction), collections (e.g., number of titles held per full-time student), personnel (e.g., number of professional FTE librarians per faculty), and expenditures (e.g., total expenditures per FTE student).

Tier 3 and Tier 4 subscribers can also create reports that incorporate other data stored in ALLStAR, including ABA Law School data from the Required Disclosures (e.g., LSAT, curriculum data).

How Do I Access the Reports?

To access these reports:

  1. Login to your ALLStAR account via LibPAS at allstar.countingopinions.com

  2. Click the blue Reports button in the center of the main screen.
     
  3. The reports landing page will load. On the Reports page, select the "ALLStAR" tab and the “FY18-19 ALLStAR Official Survey Reports” tab for a list of reports (highlighted by red boxes in the screen shot below).

This set of steps will lead you to the screen illustrated below that lists the available reports. Click the hyperlink for the report you wish to view.

 

 

 

 

 

 

 

 

 

 

 

 

 

Interested in Doing More with Your Reports?

If you are new to creating or using reports, or just need a refresher, there are several video tutorials and written documentation on NELLCO’s ALLStAR Support website that can help you get started.  You are also welcome to send questions to the ALLStAR Project Manager, Amanda Karel, at allstar@nellco.org.

 


January 16,2020: New Project Manager

We are excited to announce that we have hired Amanda Karel as ALLStAR Project Manager. She has over a decade of experience in research and assessment in higher education. Most recently, she has served as the Assessment Lead for the Division of Student Life at the University of Michigan. She has also worked with benchmarking data at Austin Community Colleges and was involved in the assessment of student learning from library instruction at Ferris State University. We look forward to Amanda working closely with the ALLStAR Advisory Board and overseeing the continued development of ALLStAR Benchmarking, including the AOS.

 

To view past ALLStAR Announcements  visit the ALLStAR Announcements Archive

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NELLCO is a consortium of law libraries collaborating to maximize access to services and resources and to develop, evaluate, and implement innovative programs for the benefit of the members.

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